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Bylaws

CIUTI is an association under Belgian Law and is seated in Brussels. The Statutes define the objectives of CIUTI and provide the organisational framework. Only the French version of the Statutes is legally binding; the English translation is merely meant to be informative.

Updat­ed on 6 June 2019


Conférence Internationale permanente d’Instituts Universitaires de Traducteurs et Interprètes, abbreviated “CIUTI“
Brussels

CHAPTER I

Name and legal form

Art. 1 An inter­na­tion­al non-prof­it asso­ci­a­tion is here­by found­ed under the name of: “Con­férence Inter­na­tionale Per­ma­nente d’Instituts Uni­ver­si­taires de Tra­duc­teurs et Inter­prètes” (CIUTI, Inter­na­tion­al Stand­ing Con­fer­ence of Uni­ver­si­ty Insti­tutes of Trans­la­tors and Inter­preters). This asso­ci­a­tion is gov­erned by the Bel­gian law of 27 June 1921, as amend­ed by the Laws of 6 Decem­ber 1954, 30 June 2000 and 02 May 2002.

Registered office

Art. 2 The reg­is­tered office is cur­rent­ly locat­ed at 1000 Brus­sels, (KU Leu­ven), War­moes­berg, 26, judi­cial arrondisse­ment of Brus­sels-Cap­i­tal. The reg­is­tered office may be moved to any­where in Bel­gium by deci­sion of the Gen­er­al Assem­bly pub­lished in the annex­es of the Moni­teur Belge with­in one month from the date of the deci­sion.

Official languages

Art. 3 The work­ing lan­guages of the asso­ci­a­tion are Eng­lish and French.
Pur­pos­es
Art. 4 CIUTI is a not-for-prof­it asso­ci­a­tion with the fol­low­ing mis­sion:

  • Opti­mise the qual­i­ty of train­ing; facil­i­tate the mobil­i­ty of stu­dents and instruc­tors among mem­ber insti­tutes.
  • Ensure col­lab­o­ra­tion among its mem­bers on research and devel­op­ing new teach­ing meth­ods.
  • Pro­mote rela­tions with nation­al and inter­na­tion­al organ­i­sa­tions, asso­ci­a­tions and com­pa­nies invest­ed in the train­ing of pro­fes­sion­als in the fields of inter­pre­ta­tion, trans­la­tion, and mul­ti­lin­gual and inter­cul­tur­al com­mu­ni­ca­tion.

CHAPTER II

Members

Art. 5 The asso­ci­a­tion is com­posed of full mem­bers and asso­ciate mem­bers.
Art. 6 Full mem­ber­ship may be grant­ed to any insti­tute that

  • is legal­ly con­sti­tut­ed in accor­dance with the laws and cus­toms of the coun­try in which it is estab­lished;
  • is statu­to­ri­ly attached to an insti­tu­tion of high­er edu­ca­tion or qual­i­fies as one itself;
  • has an admin­is­tra­tion and fac­ul­ty able to ensure uni­ver­si­ty-lev­el pro­fes­sion­al train­ing;
  • accepts as reg­u­lar stu­dents only those hold­ing a degree qual­i­fy­ing them to enroll in an insti­tu­tion of high­er edu­ca­tion in the coun­try con­cerned;
  • guar­an­tees a lev­el that meets the require­ments for the train­ing of pro­fes­sion­als in the fields of inter­pret­ing, trans­la­tion, and mul­ti­lin­gual and inter­cul­tur­al com­mu­ni­ca­tion.

Art. 7 The Gen­er­al Assem­bly may invite to join as asso­ciate mem­bers those asso­ci­a­tions or organ­i­sa­tions inter­est­ed in CIUTI’s activ­i­ties and pro­mo­tion of its objec­tives.

Membership admission, termination and fees

Art. 8 The admis­sion of new mem­bers will be approved by deci­sion of the Gen­er­al Assem­bly with a two-thirds major­i­ty of mem­bers present.
Art. 9 If any mem­ber fails to meet one or more of the con­di­tions list­ed in Arti­cle 6, it will noti­fy the Pres­i­dent with­out delay and no lat­er than four weeks before the open­ing of the next Annu­al Gen­er­al Assem­bly. The Asso­ci­a­tion will decide whether mem­ber­ship is to be con­tin­ued and, if so, under what con­di­tions.
Art. 10 Mem­ber­ship is ter­mi­nat­ed by noti­fy­ing the Pres­i­dent in writ­ing no lat­er than four weeks before the open­ing of the next Annu­al Gen­er­al Assem­bly.
Art. 11 Any deci­sion con­cern­ing the sus­pen­sion or expul­sion of a mem­ber, who will first be giv­en the oppor­tu­ni­ty to state its defence, will require a three-quar­ters major­i­ty of the mem­bers present at the Gen­er­al Assem­bly, not includ­ing the mem­ber con­cerned, who abstains from vot­ing. Expul­sion results in loss of mem­ber­ship.
Art. 12 A sus­pend­ed mem­ber can­not exer­cise its rights as a mem­ber until a three-quar­ters major­i­ty of the mem­bers present decide oth­er­wise. The resign­ing or expelled mem­ber has no right to the social fund and can­not claim reim­burse­ment of dues paid.
Art. 13 The finan­cial resources of the Asso­ci­a­tion derive pri­mar­i­ly from the dues and con­tri­bu­tions of the mem­ber insti­tutes. Full and asso­ciate mem­bers pay the same annu­al dues, the amount of which is deter­mined by the Gen­er­al Assem­bly. This amount may not exceed 500 euros.
Art. 14 Any mem­ber insti­tute which has not paid its annu­al sub­scrip­tion, includ­ing that of the cur­rent year, will not have the right to vote at the Gen­er­al Assem­bly. Non-pay­ment of dues by a mem­ber insti­tute may result in the sus­pen­sion or expul­sion of the mem­ber by the Gen­er­al Assem­bly.

Rights and obligations of members

Art. 15 By the mere fact of their mem­ber­ship, full mem­bers of the asso­ci­a­tion agree to abide by its bylaws, inter­nal rules and reg­u­la­tions, and deci­sions tak­en by the Gen­er­al Assem­bly.
Art. 16 Asso­ciate mem­bers agree to abide by its bylaws, inter­nal rules and reg­u­la­tions, and deci­sions tak­en by the Gen­er­al Assem­bly. They endorse the aims of the asso­ci­a­tion and may par­tic­i­pate in the Gen­er­al Assem­bly in an advi­so­ry capac­i­ty.


CHAPTER III: GENERAL ASSEMBLY

Composition

Art. 17 The Gen­er­al Assem­bly is com­posed of all mem­bers. Only full mem­bers have the right to vote; each mem­ber has one vote. Each mem­ber is rep­re­sent­ed by a nat­ur­al per­son, called a del­e­gate. Each del­e­gate can have a mem­ber-appoint­ed deputy. Each mem­ber bears the expens­es of its del­e­gate and deputy.
Pow­ers
Art. 18 The Gen­er­al Assem­bly pos­sess­es all pow­ers nec­es­sary for real­is­ing the association’s pur­pose and defines the gen­er­al poli­cies of the asso­ci­a­tion. It alone has the author­i­ty to nom­i­nate and remove board mem­bers and audi­tors, grant dis­charge to board mem­bers and audi­tors, approve bud­gets and accounts, amend the bylaws, dis­solve the asso­ci­a­tion and expel a mem­ber.
Art. 19 The Pres­i­dent will present to the Gen­er­al Assem­bly the Annu­al Report of the Board of Direc­tors. On behalf of the Board, the Trea­sur­er will present to the Gen­er­al Assem­bly a detailed report on the results of the account­ing audit of the elapsed cal­en­dar year.
Art. 20 The Gen­er­al Assem­bly will nom­i­nate two exter­nal audi­tors whose term will last until its next meet­ing, where they will report their audit results. Board mem­bers can­not be nom­i­nat­ed as audi­tors.
Art. 21 With­out prej­u­dice to Arti­cle 5 of the Law of 27 June 1921, any pro­pos­al to amend the bylaws must be brought for­ward by the Board of Direc­tors or by at least one fifth of the full mem­bers of the asso­ci­a­tion. The Board of Direc­tors must, at least three months in advance, noti­fy the mem­bers of the asso­ci­a­tion of the date of the Gen­er­al Assem­bly at which the pro­pos­al will be con­sid­ered. No deci­sion will be adopt­ed unless it pass­es by a two-thirds major­i­ty. How­ev­er, if two thirds of the full mem­bers of the asso­ci­a­tion are not present at this Gen­er­al Assem­bly, anoth­er meet­ing will be con­vened with the same agen­da and the Assem­bly will rule defin­i­tive­ly and legit­i­mate­ly on the pro­pos­al in ques­tion, irre­spec­tive of the num­ber of mem­bers present or rep­re­sent­ed. Amend­ments to the bylaws will come into force only after the pub­lic notice require­ments set forth in Arti­cle 3 of the Law of 19 June 1921 have been met.

Convocation and Voting

Art. 22 The Annu­al Gen­er­al Assem­bly will be con­vened once a year by the Sec­re­tary-Gen­er­al of the Board of Direc­tors. The Gen­er­al Assem­bly will meet on a date and at a loca­tion that is deter­mined dur­ing its pre­vi­ous meet­ing.
Art. 23 The organ­is­ing mem­ber insti­tute will bear the cost of organ­is­ing the Gen­er­al Assem­bly meet­ing.
Art. 24 The Pres­i­dent will set the agen­da for every Gen­er­al Assem­bly.
Art. 25 Unless oth­er­wise pro­vid­ed in these bylaws, the Gen­er­al Assem­bly can valid­ly delib­er­ate only if two thirds of the full mem­bers are present or rep­re­sent­ed by anoth­er full mem­ber. A full mem­ber can rep­re­sent no more than two oth­er full mem­bers.
Art. 26 Unless oth­er­wise spec­i­fied in these bylaws, deci­sions will be adopt­ed by a sim­ple major­i­ty of the full mem­bers present or rep­re­sent­ed.
Art. 27 All deci­sions will be record­ed in a reg­is­ter signed by the Pres­i­dent or by two board mem­bers and read­i­ly avail­able to mem­bers by the Sec­re­tary-Gen­er­al.
Art. 28 The Sec­re­tary-Gen­er­al will also con­vene spe­cial meet­ings of the Gen­er­al Assem­bly upon request by the Board of Direc­tors or one fifth of full mem­bers.
Once request­ed, the spe­cial meet­ing will be con­vened with­in a max­i­mum peri­od of three months. The agen­da and notice of the meet­ing, indi­cat­ing its loca­tion, will be sent to the full mem­bers at least thir­ty days before the date of the meet­ing.
If, for rea­sons of force majeure, the spe­cial meet­ing can­not take place on the cho­sen date and at the cho­sen loca­tion, the Sec­re­tary-Gen­er­al will imme­di­ate­ly noti­fy the mem­ber insti­tutes and and request that they indi­cate the ear­li­est date on which they would be able and will­ing to host the Gen­er­al Assem­bly. Any pro­pos­als received will then be reviewed and vot­ed on by the offi­cers of the asso­ci­a­tion.


CHAPTER IV: BOARD OF DIRECTORS

Composition, term of office, powers

Art. 29 The asso­ci­a­tion will be gov­erned by a Board of Direc­tors com­posed of at least six and no more than twelve mem­bers. At least one Board mem­ber must be a Bel­gian nation­al.

Art. 30 Once elect­ed by the Gen­er­al Assem­bly, Board Mem­bers are appoint­ed for a peri­od of three years. They may be re-elect­ed; how­ev­er, Board mem­bers may not serve more than three con­sec­u­tive terms.

Art. 31 Board member’s term of office ends if he or she
a) dies,
b) resigns,
c) ceas­es to be affil­i­at­ed with the mem­ber insti­tute to which he/she belonged when elect­ed, or
d) when the insti­tute with which he or she is affil­i­at­ed ceas­es to be a mem­ber of the asso­ci­a­tion.

Art. 32 The Board has full pow­ers of man­age­ment and admin­is­tra­tion, oth­er than those reserved for the Gen­er­al Assem­bly. The Board reports its activ­i­ty and is account­able to the Gen­er­al Assem­bly.

Management

Art. 33 The Board of Direc­tors will elect, for a term of three years, from among its mem­bers, an Exec­u­tive Com­mit­tee com­posed of the fol­low­ing offi­cers: a Pres­i­dent, three Vice-Pres­i­dents, a Trea­sur­er and a Sec­re­tary-Gen­er­al. None of these posi­tions is remu­ner­at­ed and hold­ing more than one of these posi­tions at a time is pro­hib­it­ed. The tenure of an Exec­u­tive Com­mit­tee offi­cer is renew­able.

Art. 34 The Board of Direc­tors will meet when­ev­er it is in the inter­est of the asso­ci­a­tion to do so. The Board can valid­ly delib­er­ate only when at least half of its mem­bers are present or rep­re­sent­ed. Deci­sions are made by a sim­ple major­i­ty of the mem­bers in atten­dance or oth­er­wise rep­re­sent­ed.

Any Board mem­ber may be rep­re­sent­ed by anoth­er Board mem­ber. No Board mem­ber can serve as proxy for more than one oth­er Board mem­ber.

Art. 35 Min­utes approved by the Board will be record­ed in a reg­is­ter and made read­i­ly avail­able to mem­bers of the asso­ci­a­tion.

Art. 36 Any act that binds the asso­ci­a­tion will, unless spe­cial pow­ers are grant­ed by the Gen­er­al Assem­bly, be signed by the Pres­i­dent and one Board mem­ber.

Art. 37 Legal actions, either as plain­tiff or defen­dant, will be pur­sued at the ini­tia­tive of the Board of Direc­tors, rep­re­sent­ed by a Board mem­ber appoint­ed for this pur­pose.


CHAPTER V: BUDGET AND ACCOUNTS

Art. 38 The finan­cial year will end on 31 March.

Art. 39 The Board of Direc­tors will be required to sub­mit the accounts of the elapsed year and an esti­mat­ed bud­get for the fol­low­ing finan­cial year to the Gen­er­al Assem­bly for its approval.

Art. 40 The Trea­sur­er is respon­si­ble for prop­er admin­is­tra­tion and use of all avail­able resources. He or she keeps the offi­cers of the Exec­u­tive Com­mit­tee informed of the finan­cial sit­u­a­tion of the asso­ci­a­tion and presents its accounts when­ev­er need­ed. In addi­tion, the Trea­sur­er pre­pares, on behalf of the Exec­u­tive Com­mit­tee, a finan­cial report for each meet­ing of the Board of Direc­tors.


CHAPITRE VI. FINAL PROVISIONS

Art. 41 The Gen­er­al Assem­bly, con­vened under the same rules as those for amend­ing the bylaws, with three quar­ters of its full mem­bers present, may dis­solve the asso­ci­a­tion. Under no cir­cum­stances may this item be added to the agen­da once a meet­ing is in ses­sion.

The Gen­er­al Assem­bly can dis­solve the asso­ci­a­tion only under the same con­di­tions as those need­ed to amend the purpose(s) of the asso­ci­a­tion.

If it fails to meet the quo­rum of three quar­ters of the full mem­bers, the Gen­er­al Assem­bly will con­vene three months lat­er, at which point it can delib­er­ate on the mat­ter, irre­spec­tive of the num­ber of mem­bers present.

The asso­ci­a­tion can be dis­solved only if 4/5 of the mem­bers present vote for dis­so­lu­tion.

Art. 42 After the association’s assets have been liq­ui­dat­ed, the remain­der will be donat­ed to the Inter­na­tion­al Fed­er­a­tion of Trans­la­tors (FIT, Fédéra­tion inter­na­tionale des tra­duc­teurs). These remain­ing assets may be allo­cat­ed only after all lia­bil­i­ties have been set­tled.

Art. 43 The liq­ui­da­tion will be car­ried out by one or more liq­uida­tors who will func­tion under a Gen­er­al Assem­bly res­o­lu­tion for­mal­is­ing the liq­ui­da­tion. Upon pro­pos­al by the Board of Direc­tors, the Gen­er­al Assem­bly will deter­mine how many liq­uida­tors are required and who they will be.

Art. 44 Any­thing not pro­vid­ed for in these bylaws, and in par­tic­u­lar the pub­li­ca­tions to be made in the Annex­es of the Moni­teur belge (Bel­gian Offi­cial Gazette), will be set­tled in accor­dance with the pro­vi­sions of the Bel­gian law of 27 June 1921, as amend­ed by the Laws of 6 Decem­ber 1954, 30 June 2000 and 2 May 2002.

(Sig­na­tures:)
Mau­r­izio Viezzi, Président
Lieven Buysse, Secrétaire Général